Forward it lets you forward it to a specific email address.Apply the label will allow you to apply an existing or new label to these incoming messages, helping you easily categorize them.Star it will mark those messages with a star.Mark as read will automatically mark those messages as read.Skip the Inbox (Archive it) will automatically archive incoming messages that match your filter criteria.There are several options available, and you can apply multiple options if they’re compatible with each other: Now that you’ve specified specific types of emails to filter, you’ll decide what Gmail should do with them. This allows you greatly customize your search parameters, excluding any emails within those parameters you might wish to categorize differently. One other important note: like with Gmail’s basic search function, filters allow you to apply Boolean operators-search terms like AND, OR, and NOT. When you’re done, click “Create filter” in the bottom right corner, and take yourself to Phase III. Note that you can include multiple filter parameters for each filter you create. Has attachment and Don’t include chats allow you to further specify which types of messages are included.Search only appears when you access this option from Search it bears no relevance on the filter you eventually create.Date within only appears when you access this option from Search it bears no relevance on the filter you eventually create.You may want to use this in combination with the “Has attachment” option. Size refers to the total size of the email, including the attachment (see our post on the Gmail attachment size limit).Doesn’t have allows you to filter emails that are missing specific keywords and phrases in the body.Has the words allows you to filter emails with specific keywords and phrases in the body.Subject allows you to filter emails with specific keywords in a subject line, or a specific subject line.All emails in your inbox include you as a recipient, but you may wish to filter emails also sent to a colleague or someone outside your organization. To allows you to filter emails sent to a specific email address.
From allows you to filter emails from a specific email address (or multiple addresses).Most of these parameters should be obvious, but just in case: No matter how you got here, you’ll be met with the same options in a screen that looks like this: In Phase II, you’ll be able to select the filter criteria for your new filter. When you do this, you’ll be brought to Phase II as well, but some filter criteria will already be filled in. Then, click “ Filter messages like this.” Open an email, then click the vertical ellipses in the upper-right corner. Open the filter criteria options simply by clicking the down arrow on the Search bar at the top of your inbox. To do this, head to the Settings menu and click on “ Filters and Blocked Addresses.” You can then click “ Create a new filter” to begin the process. No matter which way you choose to initiate this process, you’ll be met with the same options in phase 2 and 3. You can create filters in Gmail in 1 of 3 main ways. You can think of setting up Gmail filters as a 3-phase process: in phase 1, you’ll initiate the creation of a filter, in phase 2, you’ll choose filter criteria, and in phase 3, you’ll choose how the filter handles emails matching those criteria. Okay, ready to learn how to create Gmail filters? Most people use Gmail filters to get rid of or properly categorize emails that are predictable or repetitive, like email marketing newsletters, social media notifications, or automatic notifications from your project management app.īut the only limit to their utility is your creativity-there are plenty of hacks and tricks to make them do pretty much anything you need. You can customize these rules as you see fit, making sure that certain types of emails end up somewhere other than your inbox. What are Gmail filters? A Gmail filter is simply a set of rules applied to incoming email. Take action on all emails from a specific domain. Automatically sort emails from certain projects/clients into appropriate labels. Automatically send big attachments to a label so you can find (and delete) them later. Automatically mark to-do messages as important. Label your Calendar (and other) reminders. Stop getting messages from annoying people. Make unimportant app notifications bypass your inbox. Automatically send newsletters to certain categories or labels (or the trash).
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